Outlook Calendar Tips & Tricks

Clients with outside sales reps or branch offices may need to consider other time zones when working in the Outlook 2002 Calendar. Fortunately there are some features to help out.

To add an additional time zone to the Calendar day view, go to Calendar, click the time strip on the left, and select Change Time Zone. Using this dialog you can change the time zone or add a second time zone to your Calendar view.

To add a second time zone, check the box for Show An Additional Time Zone and select the time zone you want to use. When you return to the calendar, you will see that there are now two time strips - one for local time and the other for the additional time zone selected. All new appointment items in Calendar will use local time, but you will be able to see at a glance what the corresponding time is in the other time zone.

If you have added an additional time zone to your Calendar day view and would rather use that as your primary time zone, go back to the Change Time Zone dialog box and click the Swap Time Zones button.

If your typical workday starts earlier than 8:00 or lasts after 5:00, you can change the start and/or end times for your daily planner by selecting Tools/Options, then the Calendar Options button.

For users with foreign clients, use the Add Holidays button in the Options dialog to automatically add holidays for dozens of countries to your calendar.

If you use Outlook primarily for your Calendar you can have it start there automatically. In the Options dialog, select the Other tab, then click the Advanced Options button. Use the Startup In This Folder list to select any Outlook location.

August 2002

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